Best Time Tracking Software for Startups and SMEs

June 28th 2024

The old way of time tracking ➡ ️ no system is in place, and employees are asked to enter their log-in/log-out records manually. Result? 

Incorrect inputs, no syncing between payroll and time tracking, unnecessary hassle during salary calculation and using spreadsheets to make things worse. 

The new way of time tracking ➡️ using one of the best time management tools. 

But which features should you look for in a time management tool? Which is the best time-tracking software for your organisation? 

We will answer all these questions in this article.

Essential Features to Look Out for in the Best Time Tracking Software

If an employee loses 15 minutes daily, it translates to over 60 hours of lost productivity per year/employee. That’s precisely why you need time-tracking software - to prevent time theft, and its resultant costs and manage your projects better. However, finding the right time tracker for your business is challenging. 

To simplify things, here’s a list of the features (for HR professionals and employees) you must look for in a time-tracking tool

Features for HR

  • Automated and accurate tracking of work hours, including multiple clock-in and clock-out (start/stop)  

  • Automatic and manual time entry and regularisation methods to adjust time gaps, if required   

  • Detailed reports on average time spent on tasks and projects, productivity reports, weekly timesheet reports, etc.

  • Integration with payroll/ accounting, HR, communication, and project management systems

  • Executive dashboards highlighting critical metrics like average time spent, quarterly client billing, employee overtime, etc.

Features for Employees

  • Timesheets to check and confirm logged hours before submission

  • Mobile app or mobile-responsive browser to track time and create entries on the go

  • Integration with personal calendars for time entry and scheduling

  • Target time setting for specific tasks or projects to improve productivity

  • Automated clock in/out functionality

  • Employee dashboards to track hours worked, overtime, absence/leaves, monthly/weekly attendance, etc

List of the Best Time Tracking Software for Small Business

  • Craze

  • Desktime

  • Clockify

  • TMetric

  • Hubstaff

  • Harvest

  • RescueTime

  • Toggl

  • Clicktime

  • Replicon

Quick Comparison of Top Three Time Tracking Software

Here is a quick sneak peek into our top three best onboarding software, their pros, cons, use cases and starting prices. More insights into the tools are in the next section. 

Tool name

Craze

Clockify

Toggl Track

Pros

Effortless time tracking within the desktop or mobile browser



Time tracking and detailed reports like summary time reports


Intuitive tool and reporting capabilities


Cons

No mobile app as of now, but the web app makes up for it



Limited task functionality and too many features on the dashboard


Distracting popups and complex analytics


Ideal for

Startups and SMEs with a team of less than 100 employees looking for affordable pricing without feature lock-ins

Small to large enterprises looking for advanced time-tracking features and reporting capabilities

Small to large businesses looking for basic time-tracking features

Starting price

₹80/person/month





$4.99 seat/month




$10/user/ month



10 Best Employee Time Tracking Software

Here, we have shortlisted the best time-tracking software for small businesses. Before selecting anyone, look closely at its features, use cases, pricing plans, and pros and cons (collected from review platforms like G2 and Capterra)

  1. Craze

craze
craze
craze

Craze is the newest player on the block but its seamless time-tracking and automatic syncing with payroll and leave management make it our top choice. Designed for SMEs and startups, Craze’s time-tracking software addresses the challenge all startups struggle with using spreadsheets to track attendance. 

With Craze, replace your spreadsheets with browser-based software. It simplifies clocking in and out activities and corrects time tracking flows. Employees can self-serve to provide attendance without involving HR teams

craze attendance clock in
craze attendance clock in
craze attendance clock in

Craze helps you create accurate timesheets, highlighting critical metrics like hours worked, leaves, work days, etc. With a quick search in your centralised employee database, you can download an employee’s specific timesheet for a specific time. 

craze attendance timeline
craze attendance timeline
craze attendance timeline

Craze also integrates with your payroll and leaves software to calculate salaries accurately and reduces the hassle of manual payroll calculation. 

Craze best features 

  • Easy time tracking within an all-in-one admin dashboard 

  • Quick access to employees’ work schedules and downloading time sheets as and when required 

  • Highly configurable to add your tailored leave policies 

  • Employee-friendly leave settings and a self-serve portal for employees to mark their clock-in and out records 

  • Regularisation requests for clock-in and clock-out 

  • Geo-tagging option to restrict clock-in and clock-out locations 

  • Downloadable timesheets 

  • Loss of Pay or Overtime pay configurations 

  • Auto sync with payroll to calculate customised salary components for employees and contractors

craze signup
craze signup
craze signup

Pros 

  • Configurable and scalable solution that helps growing companies add new features and policies to their time tracking system on the go 

  • 24/7 genuine support from subject matter experts to help your HR team with their queries 

  • Transparent pricing, no minimum commitments or hidden charges

  • Quick account set-up and fast onboarding, and you need only half-day to get your account up and running 

Why startups use Craze
as their people operating system

Read all customer testimonials

  • We completed onboarding in under half a day and processed payroll within 24 hours of our initial conversation. Craze makes tasks much easier compared to other disconnected solutions. Excel sheets are cumbersome and prone to errors, but Craze solves these issues. My experience has been excellent! I highly recommend Craze.

    Aman Rai

    Co-Founder, Aroleap

  • I'm thrilled with the seamless onboarding experience provided by Craze. Their phenomenal support streamlined our HR processes, making payroll a breeze. It has truly elevated Needibay's efficiency and transformed our HR operations. I highly recommend any growing company to rely on Craze

    Arojeet Saha

    Founder, Needibay

  • After trying various admin and payroll tools, our main concerns were complicated UIs, poor service, and slow turnarounds. Switching to Craze for Payroll, leave, and attendance solved all these issues. Kabir and the team have been hands-on, providing excellent customer service. The UI is user-friendly. Highly recommended!

    Sahaan Suman Kumar

    Founder, Bubble Network

  • Craze has been a breeze in running payroll. Our bottle neck was manually wasting time on each contractor or employee's sales commission, adding them to our beneficiary, waiting 24 hours and submitting 10+ OTPs. Craze solved that for us and would 10/10 recommend to all fellow founders and HR leaders

    Bharadwaj Giridhar

    Co-Founder & CEO, Inbox Pirates

  • DocTrue's payroll process used to be manual, which was time-consuming and required coordination with auditors. Craze has helped automate DocTrue's payroll and compliance, significantly reducing the time spent on these tasks. The onboarding experience with Craze was great, and their support has been excellent

    Pushkara RS

    Co-Founder & COO, DocTrue

  • I want to give a shoutout to the guys at Craze (YC S22). They really made our HR and payroll processes super smooth, both for us and our employees. Any issue was addressed quickly with great customer service. I highly recommend it to founders who want to focus on building without wasting time on admin work!

    Itamar Bitan

    Co-Founder, Dognosis

  • The Craze platform is extremely intuitive and easy to use when compared to other payroll/HRM vendors. That being said, my favourite feature is definitely how quick and responsive they are in providing any support

    Sidharth Rao

    Co-Founder & COO, Integration Labs

  • Craze has completely transformed how we handle salary processing and contractor payments, cutting my effort by over 70%. I don’t have to worry about figuring out taxes or dealing with TDS calculations anymore. The dashboard is super easy to use, and the support is amazing and fast. Craze has helped Arezou grow!

    Ishita Saxena

    Founder, Arezou

  • Craze has easily given me back 10-15 hours. Before Craze, we tried a few payroll softwares but still had to spend time on compliance. With Craze, payroll management is just one click away

    Sarthak Jain

    Founder, Findr

  • Craze has been a big relief for QuickReel, especially as a first-time founder dealing with compliance struggles. The seamless onboarding process and exceptional 24/7 support has been highly impressive. Craze has made managing QuickReel's HR, payroll, and compliance needs effortless, allowing me to focus more on scaling the business

    Ansh Vashistha

    Founder, QuickReel

  • The interface is intuitive and user-friendly, making the whole process hassle-free. It's saved me a lot of time and headaches. Overall, I highly recommend Craze to anyone looking for a simple yet effective payroll solution. Quick and effective support is another reason to use Craze

    Vishal Sharma

    Founder, Autopilot

  • The onboarding process was exceptionally smooth, and the product is sleek and well-designed. Kabir and his team were impressively prompt in addressing all of our queries

    Sanskar Jain

    Co-Founder & CEO, Entvin

  • We are a small team yet Craze saves us a lot of time in payroll and I can only imagine how much of an impact it can have on bigger businesses. Team Craze were super quick and precise with the onboarding and quick demo

    Krishna Mohan

    Co-Founder, FunnelHQ

  • Craze offered the perfect solution for our small tech startup's HR and payroll needs. When an employee requested a salary slip, we, as first-time startup founders, were initially unsure how to provide one. Craze provided a one-stop HR and payroll solution, resolving all our issues instantly

    Hemang Vyas

    Co-Founder & Head of Operations, Dev Satva

  • Huge shoutout to Craze. They have built a super slick easy to understand platform to process payroll. The setup process took less than 5 minutes and I could easily understand the different features and add my team members. Special thanks to Kabir Nagral for inviting me on a call so quickly and getting me started with Craze

    Harsh Agrawal

    Founder, DevKit

  • We absolutely loved using Craze to automate our payroll process. It's as simple as clicking a button and saves at least three hours every month by completely streamlining all payroll-related compliances. The UI is super intuitive, and the team is super helpful and responsive. I would definitely recommend it to early-stage startups

    Harshil N

    Founder and CEO, Contineu AI

Why startups use Craze
as their people operating system

Read all customer testimonials

  • We completed onboarding in under half a day and processed payroll within 24 hours of our initial conversation. Craze makes tasks much easier compared to other disconnected solutions. Excel sheets are cumbersome and prone to errors, but Craze solves these issues. My experience has been excellent! I highly recommend Craze.

    Aman Rai

    Co-Founder, Aroleap

  • I'm thrilled with the seamless onboarding experience provided by Craze. Their phenomenal support streamlined our HR processes, making payroll a breeze. It has truly elevated Needibay's efficiency and transformed our HR operations. I highly recommend any growing company to rely on Craze

    Arojeet Saha

    Founder, Needibay

  • After trying various admin and payroll tools, our main concerns were complicated UIs, poor service, and slow turnarounds. Switching to Craze for Payroll, leave, and attendance solved all these issues. Kabir and the team have been hands-on, providing excellent customer service. The UI is user-friendly. Highly recommended!

    Sahaan Suman Kumar

    Founder, Bubble Network

  • Craze has been a breeze in running payroll. Our bottle neck was manually wasting time on each contractor or employee's sales commission, adding them to our beneficiary, waiting 24 hours and submitting 10+ OTPs. Craze solved that for us and would 10/10 recommend to all fellow founders and HR leaders

    Bharadwaj Giridhar

    Co-Founder & CEO, Inbox Pirates

  • DocTrue's payroll process used to be manual, which was time-consuming and required coordination with auditors. Craze has helped automate DocTrue's payroll and compliance, significantly reducing the time spent on these tasks. The onboarding experience with Craze was great, and their support has been excellent

    Pushkara RS

    Co-Founder & COO, DocTrue

  • I want to give a shoutout to the guys at Craze (YC S22). They really made our HR and payroll processes super smooth, both for us and our employees. Any issue was addressed quickly with great customer service. I highly recommend it to founders who want to focus on building without wasting time on admin work!

    Itamar Bitan

    Co-Founder, Dognosis

  • The Craze platform is extremely intuitive and easy to use when compared to other payroll/HRM vendors. That being said, my favourite feature is definitely how quick and responsive they are in providing any support

    Sidharth Rao

    Co-Founder & COO, Integration Labs

  • Craze has completely transformed how we handle salary processing and contractor payments, cutting my effort by over 70%. I don’t have to worry about figuring out taxes or dealing with TDS calculations anymore. The dashboard is super easy to use, and the support is amazing and fast. Craze has helped Arezou grow!

    Ishita Saxena

    Founder, Arezou

  • Craze has easily given me back 10-15 hours. Before Craze, we tried a few payroll softwares but still had to spend time on compliance. With Craze, payroll management is just one click away

    Sarthak Jain

    Founder, Findr

  • Craze has been a big relief for QuickReel, especially as a first-time founder dealing with compliance struggles. The seamless onboarding process and exceptional 24/7 support has been highly impressive. Craze has made managing QuickReel's HR, payroll, and compliance needs effortless, allowing me to focus more on scaling the business

    Ansh Vashistha

    Founder, QuickReel

  • The interface is intuitive and user-friendly, making the whole process hassle-free. It's saved me a lot of time and headaches. Overall, I highly recommend Craze to anyone looking for a simple yet effective payroll solution. Quick and effective support is another reason to use Craze

    Vishal Sharma

    Founder, Autopilot

  • The onboarding process was exceptionally smooth, and the product is sleek and well-designed. Kabir and his team were impressively prompt in addressing all of our queries

    Sanskar Jain

    Co-Founder & CEO, Entvin

  • We are a small team yet Craze saves us a lot of time in payroll and I can only imagine how much of an impact it can have on bigger businesses. Team Craze were super quick and precise with the onboarding and quick demo

    Krishna Mohan

    Co-Founder, FunnelHQ

  • Craze offered the perfect solution for our small tech startup's HR and payroll needs. When an employee requested a salary slip, we, as first-time startup founders, were initially unsure how to provide one. Craze provided a one-stop HR and payroll solution, resolving all our issues instantly

    Hemang Vyas

    Co-Founder & Head of Operations, Dev Satva

  • Huge shoutout to Craze. They have built a super slick easy to understand platform to process payroll. The setup process took less than 5 minutes and I could easily understand the different features and add my team members. Special thanks to Kabir Nagral for inviting me on a call so quickly and getting me started with Craze

    Harsh Agrawal

    Founder, DevKit

  • We absolutely loved using Craze to automate our payroll process. It's as simple as clicking a button and saves at least three hours every month by completely streamlining all payroll-related compliances. The UI is super intuitive, and the team is super helpful and responsive. I would definitely recommend it to early-stage startups

    Harshil N

    Founder and CEO, Contineu AI

Why startups use Craze
as their people operating system

Read all customer testimonials

  • We completed onboarding in under half a day and processed payroll within 24 hours of our initial conversation. Craze makes tasks much easier compared to other disconnected solutions. Excel sheets are cumbersome and prone to errors, but Craze solves these issues. My experience has been excellent! I highly recommend Craze.

    Aman Rai

    Co-Founder, Aroleap

  • I'm thrilled with the seamless onboarding experience provided by Craze. Their phenomenal support streamlined our HR processes, making payroll a breeze. It has truly elevated Needibay's efficiency and transformed our HR operations. I highly recommend any growing company to rely on Craze

    Arojeet Saha

    Founder, Needibay

  • After trying various admin and payroll tools, our main concerns were complicated UIs, poor service, and slow turnarounds. Switching to Craze for Payroll, leave, and attendance solved all these issues. Kabir and the team have been hands-on, providing excellent customer service. The UI is user-friendly. Highly recommended!

    Sahaan Suman Kumar

    Founder, Bubble Network

  • Craze has been a breeze in running payroll. Our bottle neck was manually wasting time on each contractor or employee's sales commission, adding them to our beneficiary, waiting 24 hours and submitting 10+ OTPs. Craze solved that for us and would 10/10 recommend to all fellow founders and HR leaders

    Bharadwaj Giridhar

    Co-Founder & CEO, Inbox Pirates

  • DocTrue's payroll process used to be manual, which was time-consuming and required coordination with auditors. Craze has helped automate DocTrue's payroll and compliance, significantly reducing the time spent on these tasks. The onboarding experience with Craze was great, and their support has been excellent

    Pushkara RS

    Co-Founder & COO, DocTrue

  • I want to give a shoutout to the guys at Craze (YC S22). They really made our HR and payroll processes super smooth, both for us and our employees. Any issue was addressed quickly with great customer service. I highly recommend it to founders who want to focus on building without wasting time on admin work!

    Itamar Bitan

    Co-Founder, Dognosis

  • The Craze platform is extremely intuitive and easy to use when compared to other payroll/HRM vendors. That being said, my favourite feature is definitely how quick and responsive they are in providing any support

    Sidharth Rao

    Co-Founder & COO, Integration Labs

  • Craze has completely transformed how we handle salary processing and contractor payments, cutting my effort by over 70%. I don’t have to worry about figuring out taxes or dealing with TDS calculations anymore. The dashboard is super easy to use, and the support is amazing and fast. Craze has helped Arezou grow!

    Ishita Saxena

    Founder, Arezou

  • Craze has easily given me back 10-15 hours. Before Craze, we tried a few payroll softwares but still had to spend time on compliance. With Craze, payroll management is just one click away

    Sarthak Jain

    Founder, Findr

  • Craze has been a big relief for QuickReel, especially as a first-time founder dealing with compliance struggles. The seamless onboarding process and exceptional 24/7 support has been highly impressive. Craze has made managing QuickReel's HR, payroll, and compliance needs effortless, allowing me to focus more on scaling the business

    Ansh Vashistha

    Founder, QuickReel

  • The interface is intuitive and user-friendly, making the whole process hassle-free. It's saved me a lot of time and headaches. Overall, I highly recommend Craze to anyone looking for a simple yet effective payroll solution. Quick and effective support is another reason to use Craze

    Vishal Sharma

    Founder, Autopilot

  • The onboarding process was exceptionally smooth, and the product is sleek and well-designed. Kabir and his team were impressively prompt in addressing all of our queries

    Sanskar Jain

    Co-Founder & CEO, Entvin

  • We are a small team yet Craze saves us a lot of time in payroll and I can only imagine how much of an impact it can have on bigger businesses. Team Craze were super quick and precise with the onboarding and quick demo

    Krishna Mohan

    Co-Founder, FunnelHQ

  • Craze offered the perfect solution for our small tech startup's HR and payroll needs. When an employee requested a salary slip, we, as first-time startup founders, were initially unsure how to provide one. Craze provided a one-stop HR and payroll solution, resolving all our issues instantly

    Hemang Vyas

    Co-Founder & Head of Operations, Dev Satva

  • Huge shoutout to Craze. They have built a super slick easy to understand platform to process payroll. The setup process took less than 5 minutes and I could easily understand the different features and add my team members. Special thanks to Kabir Nagral for inviting me on a call so quickly and getting me started with Craze

    Harsh Agrawal

    Founder, DevKit

  • We absolutely loved using Craze to automate our payroll process. It's as simple as clicking a button and saves at least three hours every month by completely streamlining all payroll-related compliances. The UI is super intuitive, and the team is super helpful and responsive. I would definitely recommend it to early-stage startups

    Harshil N

    Founder and CEO, Contineu AI

Cons 

  • Craze doesn’t have a mobile application yet, but the web app makes up for it 

Ideal for: Startups and SMEs with less than 100 employees looking for an affordable time tracking software that doesn’t gate features 

Pricing

  • Growth: Explicitly designed for startups, this plan is perfect for teams of any size and costs only ₹40 /month per person for all advanced HR features such as a centralised employee database, reporting, document management, etc. For time tracking features, you need to pay an additional ₹40 /month per person

  • Custom: This plan is perfect for enterprises with 100+ employee teams and specific use cases. Craze creates custom plans and features for these companies and follows a custom pricing structure

  1. DeskTime

desktime
desktime
desktime

DeskTime is an automatic time tracker that starts when your computer is switched on and stops when you shut down. The time-tracking tool updates work progress, informing who’s doing what and when. 

DeskTime best features

  • View the team’s real-time work hours data at any time for appraisal and workload distribution

  • Time tracking stops if the system stays idle for more than 3 minutes with automatic break detection 

  • Add offline time automatically or manually with admin approval

Pros

  • It helps track productivity hours

  • Easy to implement and integrate with existing tools

Cons

  • The task timer doesn't track tasks if the system is idle and then logs the end of the task, creating time gaps. These gaps need manual entry and adjustments

  • The software refreshes every 5 minutes if the user is not on the system

Ideal for: SMEs looking for basic automatic time-tracking without custom integrations or extra features 

Pricing

  • DeskTime Lite: ₹0 for one user only with access to automatic time tracking, idle time, and web timer. No access to offline, calendar, and private time

  • Pro: ₹400/ user/month with no access to integrations and APIs

  • Premium: ₹560/ user/month with feature lock-ins

  • Enterprise: ₹1120/ user/month with access to all features

  1. Clockify

The third on our list is Clockify, which helps track employee productivity and work hours across projects. It is one of the best time-tracking software that offers reporting capabilities for monitoring the time spent on each app, task, and project.

clockify
clockify
clockify

Clockify best features

  • Auto tracker to track the time spent across websites and apps, record activities, and create entries from records

  • Timesheets to categorise and log the time spent on different tasks

  • Set up kiosks for specific employees and clock in with a PIN code from shared devices

Pros

  • Time tracking by project and tasks helps record time spent on each

  • Detailed reports like summary time reports, weekly timesheet reports, forecast progress, project status, etc, 

Cons

  • Limited adding task functionality 

  • There are too many small features that make the dashboard confusing 

Ideal for: Small to large enterprises looking for advanced time-tracking features and reporting capabilities

Pricing

  • Free: $0 with access to auto-tracker, Pomodoro timer, timesheet, and other features

  • Basic: $4.99 per seat/month with no access to time off, lock time, rounding, customisation kiosk, and invoicing features

  • Pro: $9.99 per seat/month with feature lock-ins

  • Enterprise: $14.99 per seat/month with access to custom sub-domain, control accounts, SSO, and audit log

  • CAKE.com Bundle: $15.99 per seat/month with access to all features and apps in the CAKE.com suite

  1. TMetric

tmetric
tmetric
tmetric

TMetric simplifies time tracking, allowing users to monitor time spent across apps and websites. The tool automatically tracks time on tasks, creates entries, and generates time reports.

TMetric best features

  • Automatic time tracking on tasks and projects to capture billable hours with automated break detection

  • Offline feature to track time without internet connectivity

  • Detailed reports, including task summary, team summary, activity summary reports, etc.

Pros

  • Clean and intuitive interface for efficient time tracking

  • Activity screenshots to maintain transparency and accountability

Cons

  • The software crashes or bugs out, often causing issues with time-tracking

  • Advanced features like calendar integrations are lacking in the free version

Ideal for: SMEs looking to automate employee time-tracking with basic software  

Pricing

  • A 30-day free trial is available on all plans

  • Free: $0 with no access to timesheets, Calendar integrations, task management, and more

  • Professional: $5/ month with time tracking features. No access to the time-off calendar and team dashboard

  • Business: $7/ month with access to all features

  1. Hubstaff

hubstaff
hubstaff
hubstaff

Hubstaff productivity tool that automates time-tracking processes and monitors employee productivity metrics. The tool unifies time-tracking, invoicing, and payroll, ensuring accuracy.

Hubstaff best features

  • Timesheets to track the time spent on projects and tasks and use the data for invoicing and payroll

  • Time and activity reports for insights into team productivity and project performance

  • Time clock app to track employee time and clock in and out from mobile devices

Pros

  • Automatic logging of hours spent on tasks

  • Report customisation to highlight metrics that matter to users

Cons

  • The tool considers the time spent on calls or meetings as idle time and doesn’t log it

  • Automatic screenshots may be distracting and uncomfortable for employees

Ideal for: SMEs with 50 or more employees looking for basic time-tracking automation 

Pricing

  • Starter: $7 per seat/ month with at least two seats. It includes time tracking and a two-day email support SLA. No access to reports, integrations, and chat support

  • Grow: $9 per seat/ month with at least two seats, including one integration and a one-day email support SLA. No advanced features like unlimited screenshots, app and URL tracking, etc.

  • Team: $12 per seat/ month with at least two seats with no assigned account rep for support 

  • Enterprise: $25 per seat/ month, billed annually with access to all features, assigned account rep, concierge setup, and two-hour email support SLA

  1. Harvest

harvest
harvest
harvest

Harvest simplifies time tracking across projects. It integrates time-tracking, reporting, and invoicing features to maintain team productivity and payroll accuracy.

Harvest best features

  • Custom reminders for teams for consistent time tracking

  • Visual reports to monitor time spent on projects, employee workload, and internal costs

  • Create and send invoices using employee time-tracking data and automatically copy invoices to the payroll/ accounting system

Pros

  • Detailed report breakdown of time spent on each activity and project, which helps in planning and resource allocation

  • The software is easy to use, functional, and flexible enough to meet business needs

Cons

  • The tool lacks advanced customisations and data analysis tools 

  • The UI gets cluttered when managing many users 

Ideal for: Small to large businesses looking for basic time-tracking functionalities

Pricing

  • Harvest: $0 with one seat and two projects

  • Harvest Pro: $12 per seat/ month with unlimited seats and projects

Harvest simplifies time tracking across projects. It integrates time-tracking, reporting, and invoicing features to maintain team productivity and payroll accuracy.

Harvest best features

  • Custom reminders for teams for consistent time tracking

  • Visual reports to monitor time spent on projects, employee workload, and internal costs

  • Create and send invoices using employee time-tracking data and automatically copy invoices to the payroll/ accounting system

Pros

  • Detailed report breakdown of time spent on each activity and project, which helps in planning and resource allocation

  • The software is easy to use, functional, and flexible enough to meet business needs

Cons

  • The tool lacks advanced customisations and data analysis tools 

  • The UI gets cluttered when managing many users 

Ideal for: Small to large businesses looking for basic time-tracking functionalities

Pricing

  • Harvest: $0 with one seat and two projects

  • Harvest Pro: $12 per seat/ month with unlimited seats and projects

  1. RescueTime

rescuetime
rescuetime
rescuetime

The next on our list is RescueTime, an automatic time tracker that tracks time spent on websites and apps. The tool generates detailed reports on who spent time, where, and what hindered productivity.

RescueTime best features

  • Timesheets AI to track projects and ensure accuracy in billing

  • Real-time distraction alerts to keep users on track 

  • RescueTime Assistant to check meeting schedules, alerts, and hourly tasks completed or in progress

Pros

  • It helps block distractions from mobiles and laptops during work hours

  • It helps set goals and track time spent on every app 

Cons

  • Limited report types

  • Outdated UI

Ideal for: SMEs with 50+ employees looking for basic time-tracking automation

Pricing

Not available on the website

  1. Toggl Track

toggle track
toggle track
toggle track

Toggl Track is one of the best time-tracking software for small businesses. The tool monitors billable hours, generates timesheet reports, and balances workload to improve productivity.

Toggl Track best features

  • Track employee time on multiple platforms, get time reports and export them to relevant users

  • Custom time-reporting system to generate timesheets, detailed time logs, and track project performance

  • Generate invoices for billable hours from real-time tracking reports to streamline invoicing

Pros

  • Clean and intuitive user interface

  • Detailed reports make client invoicing easy

Cons

  • There are many distracting pop-ups in the web tool 

  • Sometimes, it is challenging to analyse the report data

Ideal for: Small to large businesses and freelancers/ solopreneurs looking for basic time-tracking features 

Pricing

  • Free: $0 for up to 5 users with automated time tracking and other basic features

  • Starter: $10 per user/ month with custom reporting, time rounding for reports, etc. No access to time-tracking reminders, timesheets, and other features

  • Enterprise: Custom pricing with access to all features and customisable solutions

  1. ClickTime

click time
click time
click time

ClickTime is time and resource management software that simplifies time tracking and project management. The tool monitors employee time on projects and helps plan hours and set time goals.

ClickTime best features

  • Track employee hours, overtime, time off, and expenses to streamline approvals and reimbursements

  • Auto-save time entries and week view pages for record

  • Executive dashboards to view key metrics, like client billings, total monthly billable revenue, etc. 

Pros

  • Auto-saves time entries so users don’t lose work

  • Easy to track time on projects and import data to billing systems like Quickbooks

Cons

  • The UI isn’t quick; it is difficult to find specific task-related items

  • The web version takes time to load when switching sheets or selecting options

Ideal for: SMEs looking for basic time-tracking automation and invoicing features

Pricing

  • Starter: $15 per user/month for up to 25 users with no access to time off management

  • Team: $19 per user/month for up to 200 users with feature lock-ins and no access to account manager

  • Premier: $31 per user/month for up to 200 users with no custom integrations

  • Enterprise: Custom pricing based on selected features

  1. Replicon

replicon
replicon
replicon

The final name on our list is Replicon, a unified time-tracking software for billing, project management, pay, and compliance. The tool automatically captures, analyses, and optimises employee time to improve productivity.

Replicon best features

  • Track real-time task progress and set targets for improved productivity

  • Generate compliant timesheets with built-in compliance and rules engine to comply with business policies

  • Dashboards to view key metrics, like client profitability, monthly billable clients, top projects by costs, etc.

Pros

  • Intuitive interface

  • Reliable customer support

Cons

  • Report customisation is complex

  • For admins, the backend processes and finding reports are complicated

Ideal for: Enterprises looking for project and resource management software with basic time-tracking features

Pricing

Project time tracking: It starts at $12/ month, with feature lock-ins and extra charges for TimeBill, ProjectTime, time off, etc.

How to Select the Best Time Management Tools?

Your time-tracking tool may have 10/10 features, but what if it has a cluttered interface?! Apart from features, there are certain ‘other aspects’ of software you must look for. Here’s a list.

  • How user-friendly is the interface? Opt for a clean and intuitive UI that reduces your training efforts

  • Is the time tracking accurate? Check if the tool provides precise time measurements to help with client billings

  • Is the tool value for money? Look for tools that offer advanced features and integrations at affordable prices. Also, check for feature lock-ins, minimum user commitments, and hidden charges 

  • What integrations does the software offer? Does it offer custom integrations? Look for tools that are compatible with your existing payroll and accounting systems

  • Is the tool scalable? Can it handle a larger workforce and more data volumes? Check if the software is flexible enough to accommodate growing business needs

  • What level of support is available? Do the support services change according to pricing plans? Look for a tool that offers 24/7 dedicated support regardless of your chosen plan

Conclusion

Appropriate time-tracking software helps HR teams monitor an employee’s working hours. It is a must for organisations with a diverse workforce, where most employees work from different time zones. 

Our list of best time-tracking software is in front of you. Make your choice wisely.

If you need our recommendation, we will be bold and say it: go for Craze. 

Yeah, it sounds biassed, but give us a chance to explain why Craze is the right fit for you: 

  • You are building a people operating system that handles HR, finance, and IT within a single dashboard 

  • You need a break from the existing time tracking tools that gate most of their features for expensive, premium plans 

  • You need a support team that cares enough to get back to your queries faster 

Craze does it all. Book a demo to see Craze in action:

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FAQs

What is the cost of time-tracking software in India?

Time tracking software in India ranges from free plans to ₹1,120 per user per month. Prices vary based on features, number of users, and whether it's for startups or larger enterprises.

Why should I implement a time tracking software?

Time tracking software helps prevent time theft, improves productivity, ensures accurate billing, simplifies payroll calculations, and provides insights into employee work patterns and project time allocation.

What are the key things to look for in time-tracking software?

Look for user-friendliness, accuracy, value for money, integrations with existing systems, scalability, and quality customer support. Also, consider the interface and whether it meets your specific business needs.

What features should I look for in time-tracking software?

Key features include automated time tracking, detailed reports, integration of payroll and project management systems, mobile accessibility, offline tracking, employee dashboards, and customisable timesheets.

Does time-tracking software offer built-in features for payroll and core HR?

Yes, time-tracking software like Craze has a strong core HR and built-in payroll software that syncs deeply in real time.

What are the different pricing models in time tracking software?

It is per-user-based. Some companies have feature gating and minimum users. Craze doesn't have restrictions and has transparent pricing.

Sreyashi Chatterjee

Sreyashi Chatterjee is a SaaS content marketing consultant. When she is not writing or thinking about writing, she is watching Netflix or reading a thriller novel while sipping coffee.

Summary
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Built for founders by founders in India 🇮🇳

Products
Features
Contractors
Reimbursements
Flexible benefits
Reports
Compliance
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© 2024 Craze Technologies. All rights reserved

Built for founders by founders in India 🇮🇳

Products
Features
Contractors
Reimbursements
Flexible benefits
Reports
Compliance
Documents

© 2024 Craze Technologies. All rights reserved

Built for founders by founders in India 🇮🇳

Products
Features
Contractors
Reimbursements
Flexible benefits
Reports
Compliance
Documents

© 2024 Craze Technologies. All rights reserved