If you are still tracking employee leaves in spreadsheets, you already know the pain.
Every leave request means manually updating cells, cross-checking balances, and hoping nothing falls through the cracks before payroll runs. Miss one approved day off, and you are dealing with payroll corrections and unhappy employees.
For small teams, this might feel manageable. But as you hire more people and juggle sick days, vacation time, parental leave, and everything in between, the system starts cracking.
The question is, why struggle with outdated methods when you can automate it all with leave management software? Leave management tools can streamline leave tracking, create custom workflows, and even integrate seamlessly with payroll systems, saving you a lot of headaches.
To help you out, we have handpicked the top 11 leave management systems for businesses in India. Keep reading to find the perfect solution for you.
The best Leave Management Software in India helps businesses streamline leave requests, approvals, and tracking with end-to-end automation.
Leading options such as Craze, GreytHR, and Zoho People offer reliable attendance syncing, configurable policies, and strong payroll integration.
Using a leave management system minimises manual errors, supports compliance, and improves overall employee experience.
A quick comparison of the top three platforms helps startups and SMEs evaluate features, usability, and pricing before selecting a tool.
The top 11 leave management software solutions cater to diverse operational needs through automated workflows, accurate reporting, and self-service capabilities.
Here’s a list of the top leave management software in India, each offering unique features to meet your business needs:
Craze – Best for Startups, Small & Mid-Sized Fast-Growing Businesses
GreytHR – Best for SMEs from Non-Tech Industries
Zoho People – Best for Businesses Using the Zoho Ecosystem
Keka – Best for Large Companies with Advanced HR Needs
SumHR – Best for Businesses Needing an Easy-to-Use Attendance and Leave Management System
Zimyo – Best for Small to Medium Businesses with a Focus on Employee Experience
HROne – Best for Mid to Large Enterprises in Non-Tech Industries
BambooHR – Best for Businesses Looking for an Intuitive, User-Friendly HR Software
Pocket HRMS – Best for Budget-Friendly Attendance and Leave Management
Qandle – Best for Streamlined HR Operations with a Focus on Customisation
FactoHR – Best for SMEs Seeking Mobile-First HRMS with Attendance and Payroll Automation
Not all leave management tools are the same. When exploring your options, consider the following must-have features for your leave management software.
When choosing leave management software, it’s essential to focus on features that streamline the leave process, ensuring efficiency, accuracy, and transparency for everyone involved. Here are the key features you should look for in an ideal leave management system:
Automated Leave Tracking: Tracks multiple leave types in real time with auto-calculated balances, eliminating manual errors and spreadsheets.
Configurable Approval Workflows: Routes leave requests through predefined approval hierarchies to ensure faster, policy-compliant decisions.
Real-Time Leave Balance Visibility: Provides employees and HR with live visibility into accruals, usage, and remaining entitlements.
Centralised Leave Calendar: Displays team-wide absences across departments and locations to prevent overlaps and staffing gaps.
Customisable Leave Policies: Supports organisation-specific rules such as accrual logic, carry-forward limits, and role-based entitlements.
Employee Self-Service Portal: Enables employees to apply, track, and manage leave independently, reducing HR dependency.
Automated Alerts & Notifications: Sends system-driven reminders for approvals, low balances, and upcoming leave to avoid delays.
Audit Trail & Compliance Logs: Maintains a complete history of leave actions for accountability, audits, and policy enforcement.
Advanced Reporting & Analytics: Generates actionable insights on leave patterns, absenteeism trends, and workforce planning.
Mobile & Calendar Integration: Allows leave management on the go with seamless sync to tools like Google Calendar or Outlook.
With these features in place, you can confidently evaluate solutions that go beyond basic leave tracking to strengthen HR operations and employee experience. Next, let’s compare the top three leave management software options best suited for startups and scaleups.
To help you choose the best leave management software for your business, we have done a quick comparison of key platforms based on their pricing, core features, and ideal user base.
Platform | Pricing Starts At | Core Features | Best For |
Craze | ₹60/employee/month | Leave Management, Attendance Tracking, Payroll Integration, Custom Leave Policies, Employee Self-Service Portal | Startups, small & Mid-sized businesses with 20 - 500 employees |
GreytHR | ₹3495/month for 50 employees | GPS-based Attendance, Leave Management, Payroll Integration, Tax Calculations | SMEs looking for an affordable, simple HR solution |
Zoho | ₹60/employee/month | Time Tracking, Leave Management, Performance Appraisals, Mobile App | SMEs focusing on employee development |
With this comparison of the top 3 leave management software options, let’s learn in detail about the top 11 leave management software options for all types of businesses in India to help you make an informed choice for your business.
The following 11 leave management software solutions can help streamline your business's leave tracking and HR operations.
1. Craze
Craze is one of the top leave management software solutions for businesses in India, designed to simplify leave tracking, approvals, and payroll alignment for startups and growing organisations. Its configurable leave engine, real-time visibility, and payroll-linked automation make it especially effective for teams looking to eliminate manual leave calculations and policy inconsistencies.
Key Features
Customisable leave types, holidays, and weekend rules with auto-approvals
Flexible leave policy configuration
Centralised dashboard for leave tracking and approvals
Payroll-integrated leave processing with automatic loss of pay calculation
Employee self-service access via web dashboard or mobile app to apply & view leave balances and status.
Fast, expert-led support for leave setup and optimisation
Best For: Startups, Small & Mid-Sized Growing Businesses with 20-500 employees that want leave integrated with the attendance & payroll system in one platform.
2. GreytHR
GreytHR is a cloud-based HRMS platform designed for small to medium-sized businesses in India. It simplifies leave management with features like GPS-based attendance tracking, automated leave accruals, and seamless payroll integration, making it a solid choice for businesses looking for a comprehensive HR solution.
Key Features:
Custom leave policy setup
Automated leave accruals
Payroll-linked leave updates
Employee self-service access
Real-time leave balance view
Best For: Small to medium-sized businesses in India, particularly in non-tech industries, seeking an all-in-one HR solution covering leave management, payroll, and statutory compliance.
3. Zoho People
Zoho is a versatile HRMS platform that offers robust leave management features alongside performance management and attendance tracking. It’s scalable and customisable, making it a great fit for businesses of all sizes, from startups to large enterprises.
Key Features:
Custom leave policy configuration
Attendance and shift tracking
Employee self-service access
Mobile app for leave actions
Zoho Analytics integration for reporting
Best For: Businesses that are using other Zoho ecosystem products.
4. Keka
Keka is an intuitive HRMS platform designed to simplify HR tasks for large enterprises. Known for its user-friendly interface and powerful features, Keka ensures accurate leave tracking and seamless payroll integration, making HR processes more efficient.
Key Features:
Automated leave tracking
Shift and roster management
Payroll-integrated leave updates
Real-time reports and dashboards
Employee self-service access
Biometric attendance support
Best For: Large enterprises, particularly those with a blue-collar workforce, that need a unified solution for attendance management, payroll processing, and core HR operations.
5. SumHR
SumHR is a user-friendly HRMS platform designed for startups and small businesses, offering essential HR features, including leave management, attendance tracking, and payroll processing. With its intuitive interface and cost-effective pricing, SumHR is perfect for businesses looking to manage their HR processes efficiently without breaking the bank.
Key Features:
Simple leave management
Attendance and shift tracking
Payroll processing support
Employee self-service access
Best For: Startups and small businesses seeking an affordable and easy-to-use HRMS solution with necessary leave and attendance management features.
6. Zimyo
Zimyo is an all-in-one HRMS platform that offers a wide range of features, including leave management, performance tracking, and payroll processing. It’s designed to improve employee engagement and streamline HR operations.
Key Features:
Custom leave policy setup
Payroll processing support
Performance management tools
Employee self-service access
Mobile app for HR actions
Best For: Best for Small Businesses with a Focus on Employee Experience
7. HROne
HROne is a cloud-based HRMS platform designed to simplify HR processes for medium to large enterprises. With features like leave management, payroll processing, and attendance tracking, HROne ensures businesses stay compliant while improving operational efficiency.
Key Features:
Custom leave policy configuration
Geo-tagged attendance tracking
Compliance-ready payroll processing
Employee self-service access
Mobile app for HR tasks
Best For: Medium- to large-sized enterprises that require a comprehensive, compliant HRMS solution.
8. BambooHR
BambooHR is a user-friendly HRMS platform designed for small to medium-sized businesses. It offers essential features like leave management, performance tracking, and employee self-service, all in an intuitive interface.
Key Features:
Custom leave policy setup
Performance management tools
Employee self-service access
Reporting and analytics
Mobile app support
Best For: Small to medium-sized businesses seeking a simple yet powerful HRMS solution.
9. Pocket HRMS
Pocket HRMS is an AI-powered HRMS platform that offers features like leave management, payroll processing, and performance tracking. Its AI-driven automation reduces manual HR tasks, making HR processes more efficient.
Key Features:
Custom leave policy setup
Payroll processing support
Performance management tools
Employee self-service access
Mobile app for HR actions
Best For: Best for Budget-Friendly Attendance and Leave Management
10. Qandle
Qandle is a cloud-based HRMS platform that offers a flexible and scalable solution for leave management, attendance tracking, and payroll processing. Its modular approach allows businesses to select and implement the features they need.
Key Features:
Custom leave policy configuration
Attendance and shift tracking
Payroll processing support
Employee self-service access
Mobile app for HR tasks
Best For: Businesses that require a flexible and scalable HRMS solution.
11. FactoHR
FactoHR is a comprehensive HRMS that simplifies HR operations for SMEs, with a strong focus on attendance management, payroll, and compliance automation.
Key Features:
Geo-fencing and biometric-based attendance
Attendance and leave management
Payroll automation with statutory compliance
Mobile app for on-the-go access
Detailed compliance and HR analytics
Best For: SMEs seeking a mobile-first, all-in-one HRMS that streamlines attendance and payroll while ensuring compliance.
These 11 leave management solutions serve businesses of all sizes. With so many options, it’s essential to know how to choose the right one.
Selecting the right leave management software is crucial for startups and scaleups looking to streamline HR processes, ensure compliance, and improve employee satisfaction. With a multitude of solutions available, it’s essential to evaluate platforms based on your business size, workflows, and growth trajectory rather than adopting one-size-fits-all software.
Here are a few key factors to consider:
Scalability and Flexibility: Ensure the software can grow with your business, accommodating more employees and complex leave policies without requiring reconfiguration.
Integration with Payroll and HR Systems: Seamless integration prevents manual data entry errors and ensures leave balances automatically reflect in payroll calculations.
User Experience: Look for platforms that are intuitive for both HR teams and employees, with mobile access and self-service portals to reduce administrative overhead.
Customisable Leave Policies: Your business may need different leave types, carry-forwards, or encashment rules; the software should allow easy customisation.
Approval Workflows and Compliance: Multi-level approval processes, audit trails, and compliance with local labour laws are essential for reducing disputes and maintaining accurate records.
Reporting and Analytics: Real-time dashboards and reports help track absentee trends, leave utilisation, and support strategic HR decisions.
Support and Training: Reliable vendor support, onboarding assistance, and documentation are critical for smooth implementation and adoption.
By focusing on scalability, integration, ease of use, and compliance, startups and scaleups can select a platform that simplifies leave management, enhances workflow efficiency, and improves employee satisfaction.
As your team grows, managing employee leave using outdated methods becomes increasingly complex and error-prone. Here’s why implementing a leave management system is important for your business:
Prevents Payroll Errors & Delays: Moving from manual calculations to automated leave and payroll integration ensures accurate salary processing and timely disbursements, helping keep your employees satisfied and motivated.
Saves Time & Resources: Automating time-consuming tasks such as leave tracking, approval workflows, and report generation allows your HR team to focus on more strategic activities rather than getting bogged down in administrative work.
Ensures Policy Compliance: A leave management system helps maintain consistent leave policies across teams while automatically enforcing company rules, holiday calendars, and approval hierarchies, reducing the risk of non-compliance.
Improves Employee Experience: It provides transparency in leave balances, streamlines the application process, and enables quick approvals through self-service portals, resulting in better employee satisfaction and retention.
Enables Data-Driven Decisions: A leave management system offers valuable insights into leave patterns, helping managers plan resources more effectively and make informed decisions about team capacity and productivity.
By centralising leave data, automating workflows, and enforcing policy controls, a leave management system directly improves workflow accuracy, workforce planning, and overall business efficiency.
Choosing the right leave management software is crucial for optimising HR processes and ensuring smooth business operations. With so many options available, finding a solution that aligns with your specific business needs, such as automating leave approvals, integrating with payroll, and maintaining compliance, can be challenging.
If you're ready to eliminate the headaches of manual leave tracking, prevent payroll errors, and ensure compliance with ever-changing labour laws, Craze’s Leave Management System is the solution.
With advanced automation, customisable policies, and seamless payroll integration, Craze solves common challenges such as incorrect leave balances, delayed salary processing, and compliance risks.
1. Can leave management software handle irregular or flexible work schedules?
Yes, advanced leave management platforms enable businesses to manage irregular work schedules, including shift-based, part-time, and hybrid arrangements. Custom rules can be set for different employee groups, ensuring accurate leave accrual, approval workflows, and payroll calculations even in non-standard work patterns.
2. How does leave management software support compliance with Indian labour laws?
Modern leave management systems track statutory leave entitlements, maintain audit trails, and automatically adjust for policies like maternity, paternity, or national holidays. This ensures businesses remain compliant with Indian labour laws while reducing manual monitoring and legal risks.
3. Can leave data be used for workforce planning and productivity analysis?
Yes, leave management software generates detailed reports on absentee trends, peak leave periods, and department-wise utilisation. These insights help HR teams plan resources, forecast staffing requirements, and improve workflow efficiency without relying on guesswork or manual spreadsheets.
4. How secure is employee leave data in cloud-based systems?
Most cloud leave management platforms implement encryption, role-based access, and regular backups to protect sensitive data. Only authorised personnel can access records, and compliance with data protection standards ensures both privacy and integrity of employee leave information.
5. Can leave management software integrate with other HR tools?
Yes, leave management platforms often integrate with payroll, attendance, performance management, and HR analytics tools. This creates a unified ecosystem, reduces data duplication, improves accuracy, and enables HR teams to make informed decisions without switching between multiple systems.
Looking to optimise other aspects of your HR operations? Check out these top HRMS tools and software for your use case:
