Best Human Resource Onboarding Software in 2024

June 28th 2024

What’s left in onboarding? Will send the new employees a few emails, set up a call with their manager on the day of joining, set up their payroll, and we are done!

Right? Wrong! 

Employee onboarding is far beyond just doing the bare minimum. It is about making the employee comfortable, helping them understand the processes and systems, and showing empathy so they are not overwhelmed on their first day. 

As an HR or new founder, you must help employees settle in without spending significant time in back-and-forth emails. 

The best idea is to automate your employee onboarding and empower the employees with a self-serve portal so they can take their time learning the systems. For that, you need a human resource onboarding software. 

Here’s a list of the best onboarding software for startups and SMEs.

Essential Features to Look Out for in the Best Onboarding Software

Exhausting your budget in hiring talents only to see them quit within a few days of onboarding. Scary, right? Paychex surveyed 1000+ new employees and found that 80% felt under-trained due to poor onboarding experience and plan to quit soon. 

To prevent new hires from churning, find an onboarding tool that guarantees a smooth onboarding experience. Here are the features you must look for to satisfy HR professionals and new hires

Features for HR and Finance Professionals

  • Customisable workflows to tailor the onboarding processes according to business needs

  • Automation for task assignment and tracking, sending onboarding emails and offer letters, assigning laptops, software, etc. 

  • Centralised document management to securely store, access, and share candidate documents and company policies  

  • Tracking the new hires’ progress through the onboarding process

  • Integrations with existing HR tools like communication platforms, applicant tracking systems, background check software, etc.

  • Reporting and analytics to gain insights into open and close onboarding requests, top request initiators, average time to close requests, request trend reports, etc.

  • Seamless integration with other processes like payroll, leaves and attendance management.

Features for Employees

  • Self-service portal to upload documents, onboarding forms, and certificates

  • Learning modules or knowledge repositories to learn about the company policies, culture, and specific job roles

  • Mobile app or mobile-responsive browser to access onboarding processes from mobile devices

  • Built-in messaging system to connect with managers and team members

List of the Best Employee Onboarding Software

  • Craze

  • BambooHR

  • Freshteam

  • Document360

  • FactoHR 

  • Qandle

  • HR mantra 

  • Hr365

  • PocketHRMS 

  • ZingHR

Quick Comparison of the Best HR Onboarding Software

Here is a quick sneak peek into our top three best onboarding software, their pros, cons, use cases and starting prices. More insights into the tools are in the next section. 

Tool name

Craze

BambooHR

Freshservice

Pros

Startup-proof pricing, 24/7 empathic support and no feature lock-ins

Centralised candidate information storage and automated task assignment



Easy to use and has many customisation options



Cons

Mobile application not available, but web application does the job

Limited customisation in digital signatures and templates and limited integration with communication tools

Portal customisation is complex, and the mobile app has limited features


Ideal for

Startups and SMEs with less than 100 employees looking for advanced onboarding features 

Medium to large enterprises looking for onboarding automation and customisation


Mid-sized and large businesses with 50+ employees looking for onboarding customisation

Starting price

Core at ₹40/month/person

Undisclosed





₹2099/agent/month 




Top 10 Human Resources Onboarding Software in India 

It's time to learn more about the HR onboarding software available in India. Our analysis is based on personal observations and user feedback from platforms like G2 and Capterra.

  1. Craze

craze documents
craze documents
craze documents

The first name on our list of best onboarding software is Craze. Though a new player, Craze won us over with its start-up-friendly employee onboarding features like document management, ready-made templates, and an all-in-one people operations system to manage employee database, payroll, leave and attendance management

With Craze, you can easily invite new team members (employees, interns, or independent contractors) from the dashboard, add relevant employment details, assign departments and teams, and assign leave and attendance policies based on their eligibility. 

craze onboarding flow
craze onboarding flow
craze onboarding flow

You can create and send onboarding documents like offer letters and use the sign and countersign workflows to complete onboarding activities faster and with less friction. 

craze onboarding documents
craze onboarding documents
craze onboarding documents

Once onboarded, you can store important documents like PAN and Aadhar on the admin dashboard for faster accessibility. 

craze onboarding documents
craze onboarding documents
craze onboarding documents

Craze best features 

  • A central hub that works as a single source of truth to store all information related to employees, people, and directors. HR professionals use these databases to store all relevant details about employees during onboarding for quick access 

  • An extensive, self-served document management system to document all relevant details like onboarding letters, relieving letters of previous jobs, payslips, tax documents, and investment declarations to ease employees into the onboarding process 

  • A template library that comes in handy for HRs, and they don’t have to send an offer letter or an email from scratch. Craze’s template library includes templates of all employee onboarding documents and agreements. With the built-in letter-sharing workflows, signing and countersigning happen within a heartbeat. Simply download and store them in the employee database, and you are good to go 

craze signup
craze signup
craze signup

Pros 

  • A simple, user-friendly, self-served portal where both employees and HRs feel empowered with access to the right tools and templates at the right time 

  • A super-responsive support team that genuinely cares about startups and their challenges and takes action to resolve them 

  • Onboarding software integrates perfectly with payroll, attendance and leave management apps to process error-free payroll from the very beginning 

  • Start-up friendly per-user/per-month pricing with no feature gating 

Cons 

  • Craze doesn’t have a mobile application, but the web application makes up for it 

Ideal for: Startups and SMEs with less than 100 employees looking for advanced onboarding features and workflows at a reasonable cost 

Pricing 

  • Core: ₹40/month/person for all advanced HR features, including employee onboarding, centralised database, organised document storage and advanced reporting structure 

  • Custom: Appropriate for large teams of 100+ team members. Both features and pricing are available on request, custom-made and depend on your unique use cases

Here’s what Craze’s existing customers have to say

Why startups use Craze
as their people operating system

Read all customer testimonials

  • We completed onboarding in under half a day and processed payroll within 24 hours of our initial conversation. Craze makes tasks much easier compared to other disconnected solutions. Excel sheets are cumbersome and prone to errors, but Craze solves these issues. My experience has been excellent! I highly recommend Craze.

    Aman Rai

    Co-Founder, Aroleap

  • I'm thrilled with the seamless onboarding experience provided by Craze. Their phenomenal support streamlined our HR processes, making payroll a breeze. It has truly elevated Needibay's efficiency and transformed our HR operations. I highly recommend any growing company to rely on Craze

    Arojeet Saha

    Founder, Needibay

  • After trying various admin and payroll tools, our main concerns were complicated UIs, poor service, and slow turnarounds. Switching to Craze for Payroll, leave, and attendance solved all these issues. Kabir and the team have been hands-on, providing excellent customer service. The UI is user-friendly. Highly recommended!

    Sahaan Suman Kumar

    Founder, Bubble Network

  • Craze has been a breeze in running payroll. Our bottle neck was manually wasting time on each contractor or employee's sales commission, adding them to our beneficiary, waiting 24 hours and submitting 10+ OTPs. Craze solved that for us and would 10/10 recommend to all fellow founders and HR leaders

    Bharadwaj Giridhar

    Co-Founder & CEO, Inbox Pirates

  • DocTrue's payroll process used to be manual, which was time-consuming and required coordination with auditors. Craze has helped automate DocTrue's payroll and compliance, significantly reducing the time spent on these tasks. The onboarding experience with Craze was great, and their support has been excellent

    Pushkara RS

    Co-Founder & COO, DocTrue

  • I want to give a shoutout to the guys at Craze (YC S22). They really made our HR and payroll processes super smooth, both for us and our employees. Any issue was addressed quickly with great customer service. I highly recommend it to founders who want to focus on building without wasting time on admin work!

    Itamar Bitan

    Co-Founder, Dognosis

  • The Craze platform is extremely intuitive and easy to use when compared to other payroll/HRM vendors. That being said, my favourite feature is definitely how quick and responsive they are in providing any support

    Sidharth Rao

    Co-Founder & COO, Integration Labs

  • Craze has completely transformed how we handle salary processing and contractor payments, cutting my effort by over 70%. I don’t have to worry about figuring out taxes or dealing with TDS calculations anymore. The dashboard is super easy to use, and the support is amazing and fast. Craze has helped Arezou grow!

    Ishita Saxena

    Founder, Arezou

  • Craze has easily given me back 10-15 hours. Before Craze, we tried a few payroll softwares but still had to spend time on compliance. With Craze, payroll management is just one click away

    Sarthak Jain

    Founder, Findr

  • Craze has been a big relief for QuickReel, especially as a first-time founder dealing with compliance struggles. The seamless onboarding process and exceptional 24/7 support has been highly impressive. Craze has made managing QuickReel's HR, payroll, and compliance needs effortless, allowing me to focus more on scaling the business

    Ansh Vashistha

    Founder, QuickReel

  • The interface is intuitive and user-friendly, making the whole process hassle-free. It's saved me a lot of time and headaches. Overall, I highly recommend Craze to anyone looking for a simple yet effective payroll solution. Quick and effective support is another reason to use Craze

    Vishal Sharma

    Founder, Autopilot

  • The onboarding process was exceptionally smooth, and the product is sleek and well-designed. Kabir and his team were impressively prompt in addressing all of our queries

    Sanskar Jain

    Co-Founder & CEO, Entvin

  • We are a small team yet Craze saves us a lot of time in payroll and I can only imagine how much of an impact it can have on bigger businesses. Team Craze were super quick and precise with the onboarding and quick demo

    Krishna Mohan

    Co-Founder, FunnelHQ

  • Craze offered the perfect solution for our small tech startup's HR and payroll needs. When an employee requested a salary slip, we, as first-time startup founders, were initially unsure how to provide one. Craze provided a one-stop HR and payroll solution, resolving all our issues instantly

    Hemang Vyas

    Co-Founder & Head of Operations, Dev Satva

  • Huge shoutout to Craze. They have built a super slick easy to understand platform to process payroll. The setup process took less than 5 minutes and I could easily understand the different features and add my team members. Special thanks to Kabir Nagral for inviting me on a call so quickly and getting me started with Craze

    Harsh Agrawal

    Founder, DevKit

  • We absolutely loved using Craze to automate our payroll process. It's as simple as clicking a button and saves at least three hours every month by completely streamlining all payroll-related compliances. The UI is super intuitive, and the team is super helpful and responsive. I would definitely recommend it to early-stage startups

    Harshil N

    Founder and CEO, Contineu AI

Why startups use Craze
as their people operating system

Read all customer testimonials

  • We completed onboarding in under half a day and processed payroll within 24 hours of our initial conversation. Craze makes tasks much easier compared to other disconnected solutions. Excel sheets are cumbersome and prone to errors, but Craze solves these issues. My experience has been excellent! I highly recommend Craze.

    Aman Rai

    Co-Founder, Aroleap

  • I'm thrilled with the seamless onboarding experience provided by Craze. Their phenomenal support streamlined our HR processes, making payroll a breeze. It has truly elevated Needibay's efficiency and transformed our HR operations. I highly recommend any growing company to rely on Craze

    Arojeet Saha

    Founder, Needibay

  • After trying various admin and payroll tools, our main concerns were complicated UIs, poor service, and slow turnarounds. Switching to Craze for Payroll, leave, and attendance solved all these issues. Kabir and the team have been hands-on, providing excellent customer service. The UI is user-friendly. Highly recommended!

    Sahaan Suman Kumar

    Founder, Bubble Network

  • Craze has been a breeze in running payroll. Our bottle neck was manually wasting time on each contractor or employee's sales commission, adding them to our beneficiary, waiting 24 hours and submitting 10+ OTPs. Craze solved that for us and would 10/10 recommend to all fellow founders and HR leaders

    Bharadwaj Giridhar

    Co-Founder & CEO, Inbox Pirates

  • DocTrue's payroll process used to be manual, which was time-consuming and required coordination with auditors. Craze has helped automate DocTrue's payroll and compliance, significantly reducing the time spent on these tasks. The onboarding experience with Craze was great, and their support has been excellent

    Pushkara RS

    Co-Founder & COO, DocTrue

  • I want to give a shoutout to the guys at Craze (YC S22). They really made our HR and payroll processes super smooth, both for us and our employees. Any issue was addressed quickly with great customer service. I highly recommend it to founders who want to focus on building without wasting time on admin work!

    Itamar Bitan

    Co-Founder, Dognosis

  • The Craze platform is extremely intuitive and easy to use when compared to other payroll/HRM vendors. That being said, my favourite feature is definitely how quick and responsive they are in providing any support

    Sidharth Rao

    Co-Founder & COO, Integration Labs

  • Craze has completely transformed how we handle salary processing and contractor payments, cutting my effort by over 70%. I don’t have to worry about figuring out taxes or dealing with TDS calculations anymore. The dashboard is super easy to use, and the support is amazing and fast. Craze has helped Arezou grow!

    Ishita Saxena

    Founder, Arezou

  • Craze has easily given me back 10-15 hours. Before Craze, we tried a few payroll softwares but still had to spend time on compliance. With Craze, payroll management is just one click away

    Sarthak Jain

    Founder, Findr

  • Craze has been a big relief for QuickReel, especially as a first-time founder dealing with compliance struggles. The seamless onboarding process and exceptional 24/7 support has been highly impressive. Craze has made managing QuickReel's HR, payroll, and compliance needs effortless, allowing me to focus more on scaling the business

    Ansh Vashistha

    Founder, QuickReel

  • The interface is intuitive and user-friendly, making the whole process hassle-free. It's saved me a lot of time and headaches. Overall, I highly recommend Craze to anyone looking for a simple yet effective payroll solution. Quick and effective support is another reason to use Craze

    Vishal Sharma

    Founder, Autopilot

  • The onboarding process was exceptionally smooth, and the product is sleek and well-designed. Kabir and his team were impressively prompt in addressing all of our queries

    Sanskar Jain

    Co-Founder & CEO, Entvin

  • We are a small team yet Craze saves us a lot of time in payroll and I can only imagine how much of an impact it can have on bigger businesses. Team Craze were super quick and precise with the onboarding and quick demo

    Krishna Mohan

    Co-Founder, FunnelHQ

  • Craze offered the perfect solution for our small tech startup's HR and payroll needs. When an employee requested a salary slip, we, as first-time startup founders, were initially unsure how to provide one. Craze provided a one-stop HR and payroll solution, resolving all our issues instantly

    Hemang Vyas

    Co-Founder & Head of Operations, Dev Satva

  • Huge shoutout to Craze. They have built a super slick easy to understand platform to process payroll. The setup process took less than 5 minutes and I could easily understand the different features and add my team members. Special thanks to Kabir Nagral for inviting me on a call so quickly and getting me started with Craze

    Harsh Agrawal

    Founder, DevKit

  • We absolutely loved using Craze to automate our payroll process. It's as simple as clicking a button and saves at least three hours every month by completely streamlining all payroll-related compliances. The UI is super intuitive, and the team is super helpful and responsive. I would definitely recommend it to early-stage startups

    Harshil N

    Founder and CEO, Contineu AI

Why startups use Craze
as their people operating system

Read all customer testimonials

  • We completed onboarding in under half a day and processed payroll within 24 hours of our initial conversation. Craze makes tasks much easier compared to other disconnected solutions. Excel sheets are cumbersome and prone to errors, but Craze solves these issues. My experience has been excellent! I highly recommend Craze.

    Aman Rai

    Co-Founder, Aroleap

  • I'm thrilled with the seamless onboarding experience provided by Craze. Their phenomenal support streamlined our HR processes, making payroll a breeze. It has truly elevated Needibay's efficiency and transformed our HR operations. I highly recommend any growing company to rely on Craze

    Arojeet Saha

    Founder, Needibay

  • After trying various admin and payroll tools, our main concerns were complicated UIs, poor service, and slow turnarounds. Switching to Craze for Payroll, leave, and attendance solved all these issues. Kabir and the team have been hands-on, providing excellent customer service. The UI is user-friendly. Highly recommended!

    Sahaan Suman Kumar

    Founder, Bubble Network

  • Craze has been a breeze in running payroll. Our bottle neck was manually wasting time on each contractor or employee's sales commission, adding them to our beneficiary, waiting 24 hours and submitting 10+ OTPs. Craze solved that for us and would 10/10 recommend to all fellow founders and HR leaders

    Bharadwaj Giridhar

    Co-Founder & CEO, Inbox Pirates

  • DocTrue's payroll process used to be manual, which was time-consuming and required coordination with auditors. Craze has helped automate DocTrue's payroll and compliance, significantly reducing the time spent on these tasks. The onboarding experience with Craze was great, and their support has been excellent

    Pushkara RS

    Co-Founder & COO, DocTrue

  • I want to give a shoutout to the guys at Craze (YC S22). They really made our HR and payroll processes super smooth, both for us and our employees. Any issue was addressed quickly with great customer service. I highly recommend it to founders who want to focus on building without wasting time on admin work!

    Itamar Bitan

    Co-Founder, Dognosis

  • The Craze platform is extremely intuitive and easy to use when compared to other payroll/HRM vendors. That being said, my favourite feature is definitely how quick and responsive they are in providing any support

    Sidharth Rao

    Co-Founder & COO, Integration Labs

  • Craze has completely transformed how we handle salary processing and contractor payments, cutting my effort by over 70%. I don’t have to worry about figuring out taxes or dealing with TDS calculations anymore. The dashboard is super easy to use, and the support is amazing and fast. Craze has helped Arezou grow!

    Ishita Saxena

    Founder, Arezou

  • Craze has easily given me back 10-15 hours. Before Craze, we tried a few payroll softwares but still had to spend time on compliance. With Craze, payroll management is just one click away

    Sarthak Jain

    Founder, Findr

  • Craze has been a big relief for QuickReel, especially as a first-time founder dealing with compliance struggles. The seamless onboarding process and exceptional 24/7 support has been highly impressive. Craze has made managing QuickReel's HR, payroll, and compliance needs effortless, allowing me to focus more on scaling the business

    Ansh Vashistha

    Founder, QuickReel

  • The interface is intuitive and user-friendly, making the whole process hassle-free. It's saved me a lot of time and headaches. Overall, I highly recommend Craze to anyone looking for a simple yet effective payroll solution. Quick and effective support is another reason to use Craze

    Vishal Sharma

    Founder, Autopilot

  • The onboarding process was exceptionally smooth, and the product is sleek and well-designed. Kabir and his team were impressively prompt in addressing all of our queries

    Sanskar Jain

    Co-Founder & CEO, Entvin

  • We are a small team yet Craze saves us a lot of time in payroll and I can only imagine how much of an impact it can have on bigger businesses. Team Craze were super quick and precise with the onboarding and quick demo

    Krishna Mohan

    Co-Founder, FunnelHQ

  • Craze offered the perfect solution for our small tech startup's HR and payroll needs. When an employee requested a salary slip, we, as first-time startup founders, were initially unsure how to provide one. Craze provided a one-stop HR and payroll solution, resolving all our issues instantly

    Hemang Vyas

    Co-Founder & Head of Operations, Dev Satva

  • Huge shoutout to Craze. They have built a super slick easy to understand platform to process payroll. The setup process took less than 5 minutes and I could easily understand the different features and add my team members. Special thanks to Kabir Nagral for inviting me on a call so quickly and getting me started with Craze

    Harsh Agrawal

    Founder, DevKit

  • We absolutely loved using Craze to automate our payroll process. It's as simple as clicking a button and saves at least three hours every month by completely streamlining all payroll-related compliances. The UI is super intuitive, and the team is super helpful and responsive. I would definitely recommend it to early-stage startups

    Harshil N

    Founder and CEO, Contineu AI

  1. BambooHR

bamboohr
bamboohr
bamboohr

BambooHR’s online employee onboarding software builds custom onboarding processes with automated workflows. It facilitates paperless onboarding, freeing new hires for hassle-free and meaningful introductions.

BambooHR best features

  • Automate sending onboarding tasks to new hires so they can complete them in their own time

  • New Hire Packet templates to customise onboarding experience for different jobs, roles, locations, etc.

  • In-built electronic signatures to free new hires from signing several paper forms 

Pros

  • Streamlines onboarding process by collecting and documenting new hires' information in a single place

  • Set onboarding tasks/checklists and automatically send them to the new hires

Cons

  • Limited customisation options in the signature documents and performance review templates

  • Limited integration with communication platforms and no chat support  

Ideal for: Medium to large enterprises looking for onboarding automation 

Pricing 

Undisclosed

  1. Freshservice (formerly Freshteam)

freshservice
freshservice
freshservice

Freshservice is one of the best onboarding software in India. Its employee onboarding module sets up a streamlined and centralised onboarding process. It automatically routes onboarding tasks to teams and provides role-specific onboarding kits to get your hires up and running.

Freshservice best features

  • Raise onboarding requests and send onboarding forms simultaneously from the self-service portal

  • Onboard employees in bulk by creating and sending onboarding request forms automatically

  • Track the progress of onboarding requests and send reminder emails for faster processing

Pros

  • Well-designed tool; easy to use

  • Allows automation for many tasks

Cons

  • Portal customisation is complex for non-developer users

  • The mobile app has limited functionalities compared to the web-based version

Ideal for: Mid-sized and large businesses with 50+ employees looking for onboarding customisation

Pricing

  • Starter: ₹2099/agent/month with no access to employee onboarding

  • Growth: ₹4299/agent/month, including onboarding, approval workflows, and customisation features

  • Pro: ₹8599/agent/month with feature lock-ins

  • Enterprise: ₹10799/agent/month with access to all service management solutions

  1. Document360

document360
document360

Document360 is a documentation platform offering features to create a centralised knowledge repository during onboarding. It reduces employee training time through quick knowledge transfer with comprehensive internal documentation.

Docment360 best features

  • Collect and store company information in a knowledge repository for easy access

  • Share company policies and general information with new hires using the employee handbook

  • Streamlined knowledge transfer to new hires using standard operating procedures

Pros

  • Intuitive interface 

  • Easy to create and manage knowledge base. The search feature finds out what the user searches for regardless of the content volume

Cons

  • The analytics feature needs improvement

  • Limited integrations

Ideal for: Enterprises with large volumes of company data looking to create knowledge bases for faster onboarding

Pricing

  • Free: $0, includes two users and one workspace

  • Standard: $199 per project/ month, consists of three users and one workspace

  • Professional: $299 per project/month (annual billing only), consists of five users and one workspace

  • Business: $399 per project/month (annual billing only), consists of five users and one workspace

  • Enterprise: $599 per project/month (annual billing only), consists of ten users and one workspace

  1. FactoHR

factohr
factohr
factohr

FactoHR is the following tool in our list of best human resource onboarding software. The tool automates onboarding, offers configurable employee information fields, and allows new hires to input their details.  

FactoHR best features

  • Email customised offer letters using templates automatically from the HR software

  • Send candidates pre-onboarding invitation links to let them self-upload documents and certificates

  • Import candidate details to the employee database, enabling smooth onboarding

Pros

  • Easy-to-use onboarding features

  • It has a mobile app for convenient access

Cons

  • The UI is too basic. It requires improvement

  • The software’s functionality can be complex for beginners

Ideal for: SMEs looking for basic employee onboarding features  

Pricing

Not disclosed on the website. Free trials are available on the pricing plans.

  1. Qandle

qandle
qandle

Qandle’s hiring and onboarding solution facilitates paperless onboarding and allows workflow customisation based on business needs. It offers pre- and post-joining orientation to keep the new hires engaged and ready from day one. 

Qandle best features

  • AI chatbot to speed up onboarding tasks, document submission, assessment, etc. 

  • Use a letters database to create and store letters like announcement letters, offer letters, etc.

  • Task management to assign tasks to new hires 

Pros

  • Attractive and easy-to-use UI

  • The onboarding process supports different customisations

Cons

  • Some modules crash down, affecting user experience

  • Sometimes, the software slows down and stops responding

Ideal for: Mid-sized businesses and enterprises with 50+ employees looking for custom onboarding tools with basic features

Pricing

  • Foundation: ₹2950/month for up to 50 employees and ₹59/month per extra employee with no access to onboarding & exit features

  • Regular: ₹4950/month for up to 50 employees and ₹99/month per extra employee with no access to onboarding and other strategic HR features

  • Plus: ₹6200/month for up to 50 employees and ₹124/month per extra employee with feature lock-ins

  • Premium: ₹8000/month for up to 50 employees and ₹160/month per extra employee with access to all features except the remote toolkit

  • Enterprise: Custom pricing plan best enterprises with 1000+ employees

Qandle’s hiring and onboarding solution facilitates paperless onboarding and allows workflow customisation based on business needs. It offers pre- and post-joining orientation to keep the new hires engaged and ready from day one. 

Qandle best features

  • AI chatbot to speed up onboarding tasks, document submission, assessment, etc. 

  • Use a letters database to create and store letters like announcement letters, offer letters, etc.

  • Task management to assign tasks to new hires 

Pros

  • Attractive and easy-to-use UI

  • The onboarding process supports different customisations

Cons

  • Some modules crash down, affecting user experience

  • Sometimes, the software slows down and stops responding

Ideal for: Mid-sized businesses and enterprises with 50+ employees looking for custom onboarding tools with basic features

Pricing

  • Foundation: ₹2950/month for up to 50 employees and ₹59/month per extra employee with no access to onboarding & exit features

  • Regular: ₹4950/month for up to 50 employees and ₹99/month per extra employee with no access to onboarding and other strategic HR features

  • Plus: ₹6200/month for up to 50 employees and ₹124/month per extra employee with feature lock-ins

  • Premium: ₹8000/month for up to 50 employees and ₹160/month per extra employee with access to all features except the remote toolkit

  • Enterprise: Custom pricing plan best enterprises with 1000+ employees

  1. HRMantra

hrmantra
hrmantra
hrmantra

HRMantra is an end-to-end HR solution with features to automate and streamline onboarding. It offers workflows to assign tasks and approve offer letters before sending them to new hires.

HRMantra best features

  • Assign new hires desks, laptops, and access to the software from the system

  • Create and manage documentation on company policies for new hires

  • Conduct online tests to check employee suitability for a position and update scores automatically

Pros

  • The UI is self-explanatory

  • Ready-to-use templates for appointments, offer letters, etc.

Cons

  • The app lags during high usage

  • Limited customisation options

Ideal for: SMEs looking for essential onboarding tools with limited customisation

Pricing

Not available on the website

  1. HR365

hr365
hr365
hr365

HR365 is an HR solution with automated workflows and checklists to streamline processes. It offers an employee self-service portal and templates to speed up onboarding.

HR365 best features

  • Built-in electronic signing feature for paperless onboarding

  • Collect digital candidate documents and store them in a secure database

  • Employee portal to view their entire onboarding journey online

Pros

  • Easy to set up 

  • Feature customisations based on business needs

Cons

  • Complicated employee directory due to many features and options

  • Sometimes, there are display issues

Ideal for: Medium to large enterprises looking for basic employee onboarding features

Pricing

  • Booster: ₹399 per month for up to 10 employees with core HR and employee self-service features 

  • Standon: ₹1799 per month for up to 50 employees with features like loan management, document management, etc. 

Note: Employee onboarding is an add-on service, and you should contact the team for more details.

  1. PocketHRMS

pockethrms
pockethrms
pockethrms

PocketHRMS is a recruitment management system that offers candidate onboarding features. Managers can use the tool to onboard employees and automatically send emails with login credentials for the employee self-service portal.

PocketHRMS best features

  • Forms, dashboard, and candidate portal customisation

  • Ample storage options to store candidates’ documents during and after onboarding

Pros

  • Mobile-friendly UI

  • Responsive support team 

Cons

  • Limited customisation options

  • There are no advanced onboarding features

Ideal for: Enterprises looking for basic onboarding features without many customisation options

Pricing

  • Standard: ₹2495/month for up to 50 employees and an extra ₹40/employee/month from the 51st employee with no access to recruitment and onboarding features

  • Professional: ₹3995/month for up to 50 employees and an extra ₹80/employee/month from the 51st employee onwards with feature lock-ins

Premium: Custom pricing. Only this plan provides access to offer management and digital self-onboarding features

  1. ZingHR

zinghr
zinghr
zinghr

ZingHR is a digital employee onboarding platform that creates a structured and personalised hiring and onboarding process. The tool automates recruitment/onboarding interviews and streamlines tasks like sending offer letters and collecting employee documents.

ZingHR best features

  • Digital onboarding with AI-enabled interviews and interactions

  • Quick decision-making with AI screening

  • Custom dashboards to view recruitment and onboarding progress

Pros

  • Easy-to-use software

  • Monitor employee recruitment and onboarding progress, contact details, attendance, etc., in one platform

Cons

  • Sometimes, the dashboards load very slow

  • The features don’t work well in the mobile app

Ideal for: Enterprises looking for AI-powered recruitment and onboarding systems

Pricing

Not available on the website

How to Select the Best Employee Onboarding Tools? 

Features aren't enough to make your first impression on new hires count. Your onboarding software must also include a few other must-haves. Check for these before purchasing.

  • How scalable is the software? Make sure the software can handle your growing number of new hires and databases

  • Is the customer support responsive? Do they genuinely care about your problems and take active initiatives to address them? 

  • How customisable is the platform? Check if you can send new hires customised offer letters, checklists and tasks, personalise learning modules and welcome emails, etc.

  • Is the tool user-friendly for admins and new hires? Make sure the software is easy to set up and navigate, and users can operate it without technical knowledge

  • Is the pricing structure transparent and cost-effective? Look for hidden charges and ensure that the software doesn’t have feature lock-ins in the listed starting price

Conclusion

Decision-time! You now know all the human resource onboarding software, its key features, pros, cons and prices. Now, it's up to you to make a call. 

We don’t want to influence your decision in any way, but hear us out for just one second: 

If you are a startup, out of all these tools on the list, we recommend using Craze. This might sound like a biased opinion, but we have reasons to prove otherwise. 

Craze would be an ideal fit for if: 

  • You are searching for a people operating system that handles HR, finance, and IT all in one place

  • You prefer transparent, reasonable pricing over hidden charges and feature-gating 

  • You want solutions to your very relevant queries fast and interact with an empathetic team that cares 

Want to know more?

craze signup
craze signup
craze signup

FAQs

What is the cost of human resource onboarding software in India?

The cost of onboarding software in India varies widely, ranging from ₹30 per month per person to ₹10,799 per agent per month, depending on features and company size.

Why should I implement onboarding software?

Implementing onboarding software streamlines the process, ensures a smooth experience for new hires, reduces manual work for HR, and helps prevent early employee turnover due to poor onboarding.

What are the key things to look for in the best HR onboarding software?

Look for scalability, responsive customer support, customisation options, user-friendliness, multilingual support if needed, and transparent, cost-effective pricing without hidden charges or feature lock-ins.

What features should I look for in the best onboarding software?

Search for customisable workflows, automation, centralised document management, progress tracking, integrations with existing HR tools, reporting and analytics, self-service portals, and mobile accessibility for new employees.

Does an onboarding software offer payroll and core HR as built-in features?

Yes, onboarding software like Craze has a strong core HR and built-in payroll software that syncs deeply in real time.

What are the different pricing models in onboarding software?

It is per-user-based. Some companies have feature gating and minimum users. Craze doesn't have restrictions and has transparent pricing.

Sreyashi Chatterjee

Sreyashi Chatterjee is a SaaS content marketing consultant. When she is not writing or thinking about writing, she is watching Netflix or reading a thriller novel while sipping coffee.

Summary
Summary

Built for founders by founders in India 🇮🇳

Products
Features
Contractors
Reimbursements
Flexible benefits
Reports
Compliance
Documents

© 2024 Craze Technologies. All rights reserved

Built for founders by founders in India 🇮🇳

Products
Features
Contractors
Reimbursements
Flexible benefits
Reports
Compliance
Documents

© 2024 Craze Technologies. All rights reserved

Built for founders by founders in India 🇮🇳

Products
Features
Contractors
Reimbursements
Flexible benefits
Reports
Compliance
Documents

© 2024 Craze Technologies. All rights reserved