Employee exits are critical moments that can expose your company to security risks and compliance issues. They aren't admin tasks anymore.
In fact, studies show that 70% of intellectual property theft occurs within the 90 days before an employee leaves. Manual offboarding processes can easily let sensitive data, client information, or company assets slip through the cracks.
That’s why automated offboarding software is becoming a must-have for HR leaders in India. In this guide, we’ll explore the 11 best employee offboarding software in 2025, highlighting features, India-specific compliance, and how to choose the right solution for your organisation.
Key Takeaways
Automate employee exits, streamline workflows, asset recovery, F&F settlements, and access revocation to minimise errors and save time.
Enhance security by instantly revoking system and app access, thereby protecting sensitive company data and intellectual property.
Ensure compliance by maintaining audit trails and consistently following India-specific labour and data protection laws.
Enhance employee experience by conducting exit surveys and automatically generating standardised relieving and experience letters.
Boost operational efficiency by integrating HR and IT systems, enabling seamless offboarding and allowing HR teams to focus on strategic tasks.
Imagine an employee handing in their resignation and, within days, still having access to sensitive client data, internal systems, or confidential HR records. Every missed step in offboarding is a potential security gap, compliance violation, or operational hiccup.
Automating the process ensures that access is revoked, assets are returned, and data is secured the moment it’s needed: removing risk and letting you handle departures without constant manual follow-up.
Beyond these, here’s why automating offboarding truly matters:
Mitigating Security Risks
When an employee departs, lingering access to internal systems, documents, or code can expose sensitive information. For example, in 2025, the Indian startup KiranaPro suffered a significant disruption when a former employee deleted critical server logs due to incomplete offboarding, highlighting the real risks of delayed access revocation.
Automated offboarding immediately revokes access, recovers devices, and locks accounts, preventing such breaches and protecting intellectual property.
Ensuring Compliance
Failure to properly archive contracts, revoke permissions, or update records can lead to violations of labour and data protection laws. In India, laws like the Industrial Disputes Act, 1947, which governs fair termination practices, and the Digital Personal Data Protection Act, 2023, which regulates the handling of personal data, make compliance essential.
Automated offboarding enforces each step, maintains accurate records, and provides a clear audit trail for regulators.
Enhancing Operational Efficiency
Offboarding involves multiple manual tasks across HR, IT, and management, such as updating payroll records, collecting company laptops and ID cards, revoking email and system access, conducting exit interviews, and preparing relieving or experience letters.
Automation coordinates these steps in real time, reducing errors and freeing teams to focus on strategic priorities.
Also Read: Guide to Statutory Compliance in India 2025 [+Checklist Included]
With these risks and operational challenges in mind, choosing the right automated offboarding software can help you streamline the process, maintain security, and ensure compliance.
From collecting company assets and revoking system access to processing full and final settlements (F&F) and issuing relieving letters, every step must be accurate and timely. Below, we’ve compiled 11 of the best employee offboarding software solutions in India that streamline exits while protecting company data and maintaining a smooth experience for departing employees.
Craze
Craze is an India-centric HRMS designed to streamline the entire employee lifecycle, from onboarding to offboarding, by integrating HR, payroll, attendance, and compliance into a unified system. Seamless synchronisation between modules ensures that offboarding tasks are executed accurately, minimising administrative overhead.
Key Offboarding Features:
Exit Checklists & Task Automation: Automated workflows guide HR teams through each step of the offboarding process, ensuring no task is overlooked.
Exit Surveys: Collect feedback from departing employees to improve retention, culture, and HR processes.
Full & Final Settlement (F&F) Support: Integrated F&F calculations streamline the settlement process, reducing errors and ensuring compliance.
Asset Recovery Management: The platform facilitates the systematic tracking and recovery of company assets, including laptops and ID cards, Thanks to its IT asset management module.
Relieving & Experience Letters: Automated generation of relieving and experience letters provides standardised, timely documentation.
Access Management & Revocation: Craze’s IAM module lets you grant relevant system access to employees and third-party professionals, and revoke all access across internal apps and software with a single click—keeping your data secure and protected.
Best for: Startups & fast-growing businesses that require an integrated HR, IT & Compliance in one single dashboard.
Craze's holistic approach to offboarding ensures that all aspects, from financial settlements to asset recovery, are handled efficiently, making it the choice for organisations aiming to maintain compliance and operational continuity during employee transitions.
Keka
Keka is a comprehensive HRMS tailored for Indian businesses, offering a seamless offboarding experience that integrates resignation management, asset recovery, and final settlements. Its intuitive interface and automation capabilities ensure a smooth transition for both employees and HR teams.
Key Offboarding Features:
Exit Task Templates: Predefined templates streamline the offboarding process, ensuring consistency and efficiency.
Asset Recovery Management: Track and manage the return of company assets to ensure all items are accounted for.
Full & Final Settlement (F&F): Automated calculations and processing of F&F settlements, including gratuity and leave encashments.
Best for: Large enterprises seeking a comprehensive and compliant offboarding solution.
greytHR
greytHR is a cloud-based HRMS for Indian businesses, offering structured offboarding workflows that ensure compliance and streamline employee exits. Its automation helps maintain operational continuity while ensuring compliance with statutory requirements.
Key Offboarding Features:
Structured Exit Workflows: Manage voluntary and involuntary exits through multi-stage processes from resignation to post-clearance.
Customisable Exit Checklists: Automate tasks like asset recovery, knowledge transfer, and departmental clearances.
Integrated F&F Settlement: Automatically calculate dues, leave encashments, and generate documents such as Form-16 and settlement statements.
Best for: Mid-sized to large Indian enterprises seeking a structured and compliant offboarding solution.
Zoho People
Zoho People helps Indian businesses manage employee exits efficiently, ensuring all offboarding steps, from approvals to F&F settlements, are completed on time and compliant with regulations.
Key Offboarding Features:
Automated Exit Tasks: Assign and track clearance, asset returns, and approvals.
Resignation & Termination Handling: Manage voluntary and involuntary exits seamlessly.
F&F Settlement Support: Calculate dues, leave management, and encashments, and generate relieving documents.
Best for: Businesses using the Zoho ecosystem.
PeopleStrong
PeopleStrong offers a comprehensive HRMS solution designed to automate the entire employee lifecycle, from recruitment to offboarding. Its offboarding module ensures a structured and minimising exit process, minimising administrative overhead.
Key Offboarding Features:
Automated Exit Workflows: Streamline the resignation and clearance process with predefined workflows.
Full & Final Settlement (F&F) Management: Automate calculations and documentation for F&F settlements.
Exit analysis: Conduct and analyse exit interviews for organisational improvement.
Best for: Large enterprises seeking an integrated HRMS with robust offboarding capabilities.
Darwinbox
Darwinbox is a cloud-based HRMS that provides end-to-end automation of HR processes, including offboarding. Its platform ensures compliance and enhances the employee experience during exits.
Key Offboarding Features:
Configurable Exit Workflows: Set up offboarding processes tailored to your organisation’s needs.
Asset Management: Track and recover company assets during the offboarding process.
Exit Documentation: Automate the generation of relieving and experience letters.
Best for: Large-sized companies seeking a scalable HRMS with robust offboarding capabilities.
HROne
HROne is a cloud-based HRMS that helps businesses simplify HR operations. Its offboarding features ensure a structured and compliant exit process for employees.
Key Offboarding Features:
Exit Planning: Provide guidance and features to plan and execute offboarding processes effectively.
Asset Management: Track and manage company assets during the offboarding process.
Exit Documentation: Automate the generation of necessary exit documents for organisations
Best for: Mid-sized organisations in non-tech industries seeking a flexible and scalable HRMS with comprehensive offboarding capabilities.
Zimyo
Zimyo is an HRMS platform that automates HR processes and provides insights into workforce trends. Its offboarding module ensures a smooth and compliant exit process for employees.
Key Offboarding Features:
Offboarding Dashboard: Manage the entire offboarding process from a unified location.
Exit analysis: Conduct and analyse exit interviews for organisational improvement.
Bulk Separation: Handle multiple exits simultaneously with bulk separation features.
Best for: Small to medium businesses in non-tech industries looking for an HRMS with efficient offboarding features.
factoHR
factoHR is a cloud-based HRMS designed to streamline HR, payroll, attendance, and performance management for businesses. Its offboarding module ensures a structured and compliant exit process.
Key Offboarding Features:
Exit Management: Automate the offboarding process with predefined workflows.
Full & Final Settlement (F&F): Seamlessly manage F&F settlements by auto-calculating dues and generating necessary documents.
Exit Documentation: Automate the generation of relieving and experience letters.
Best for: Mobile-first SMBs with a distributed workforce seeking an affordable and comprehensive HRMS with robust offboarding capabilities.
Also Read: Best Payroll Software in India for Small Businesses and Startups
. Pocket HRMS
Pocket HRMS is a cloud-based HR software that serves businesses to automate all HR processes, including offboarding. Its platform ensures a smooth and compliant exit process for employees.
Key Offboarding Features:
Automated Exit Tasks: Assign and track clearance, asset returns, and approvals.
Exit Surveys: Collect feedback from departments to improve organisational processes.
Exit Documentation: Automate the generation of necessary exit documents.
Best for: Small to medium-sized businesses seeking a mobile-first, intuitive, and efficient offboarding solution.
Also Read: Best Pocket HRMS Alternatives & Competitors to Try in 2025
. HRMThread
HRMThread is a web-based HRMS that takes care of all HR requirements, including offboarding. Its platform streamlines the offboarding process to ensure compliance and efficiency.
Key Offboarding Features:
Exit Management: Streamline the entire offboarding process from initiation to completion.
Full & Final Settlement (F&F): Automate salary, benefits, and leave encashment calculations for timely payouts.
Access & Asset Control: Revoke system access and track company assets in one click to keep data secure.
Best for: Organisations from non-tech industries seeking a user-friendly HRMS with comprehensive offboarding capabilities.
Before selecting an offboarding solution for your organisation, it’s equally important to understand the characteristics that make a system truly effective, ensuring smooth exits, data security, and compliance throughout the process.
Choosing the right offboarding software isn’t just about picking a tool; it’s about ensuring every step of an employee’s exit is handled accurately, securely, and efficiently. These key features ensure your process is secure, compliant, and efficient, while also reducing effort and minimising risk:
Automated Workflows: Automatically assign exit tasks and reminders so nothing slips through the cracks.
Asset Management: Track and recover devices, ID cards, and company property before the last day.
Access Control: Instantly revoke system, email, and application access to protect sensitive data.
Final Settlement (FNF): Automate salary, benefits, and leave encashment calculations for timely payouts.
Exit Documentation: Generate relieving letters, experience letters, and other templates automatically.
Exit Surveys: Collect feedback to improve retention, culture, and HR processes.
Compliance Management: Maintain audit trails and legal checklists to stay aligned with labour laws and data protection requirements.
HR & IT Integration: Sync HR records with IT systems for seamless updates to payroll, benefits, and access.
Analytics & Reporting: Monitor offboarding trends, pending tasks, and compliance metrics in real-time.
With the right features in place, the focus shifts to putting the system into action. Practical steps can make adoption a seamless and effective process.
Adopting automated employee offboarding software organisationally can help your organisation handle exits, but a careful approach is key. Here are practical tips to ensure a smooth and effective implementation:
Define Clear Roles and Responsibilities: Assign ownership of tasks such as account deactivation, asset collection, and final settlements to HR, IT, and managers.
Customise Workflows for Your Needs: Tailor exit processes to match your company's policies, including remote asset pickup or digital knowledge transfer where necessary.
Train Key Stakeholders: Guide HR and managers through real-world scenarios, such as last-minute resignations, to ensure smooth execution.
Ensure Seamless Integration with Existing Tools: Sync with payroll, attendance, and HRMS systems to automate settlements and approvals.
Continuously Optimise: Review exit reports, task completion, and feedback to refine checklists and improve future offboarding cycles.
Also Read: Full and Final (FnF) Settlements and Employee Exits
Effective employee offboarding safeguards company data, ensures compliance, and maintains operational continuity during transitions. Automated software like Craze streamlines exit workflows, asset recovery, F&F settlements, access revocation, and exit surveys, reducing errors and administrative effort.
By integrating HR and IT systems, organisations can execute offboarding efficiently, securely, and consistently, whether for resignations, terminations, or bulk exits. Prioritising automation not only protects sensitive information but also improves employee experience and equips HR teams to focus on strategic initiatives rather than manual processes.
